CONTEST CLUB ONTARIO
We, the undersigned, wishing to secure for
ourselves the pleasures and benefits of an association of
persons commonly interested in Amateur Radio and
Radiosport, constitute ourselves CONTEST CLUB ONTARIO and
enact this constitution as our governing law. It shall be
our purpose to foster and encourage the growth of
radiosport (amateur radio contesting), to further the
exchange of information and cooperation between members,
to promote radio knowledge, fraternalism and individual
operating efficiency, and to so conduct club programs and
activities as to advance the general interest and welfare
of Amateur Radio in the community.
Membership: Article I
All persons interested in Amateur Radio
contesting and residing within an area designated by the
sponsors of individual competitions shall be eligible for
membership. Membership shall be by application and
election upon such terms as the club shall provide in its
Officers: Article II
Sec. 1. The officers of this club shall
be: President, Vice-President, Secretary, Treasurer, Director of
Communications and Past President. see also
Sec. 2 - The officers of this club shall
be elected for a term of one year by ballot or general
consensus of the members present, provided there be a
quorum, at the annual meeting (or its designated
Sec. 3 - Vacancies occurring between
elections must be filled by special elections at the first
regular meeting following the withdrawal or resignation.
Sec. 4 - Officers may be removed by a
three-fourths vote of the membership.
Sec. 5 - Members nominated for a position
shall be advised of the nomination prior to elections.
Sec. 6 - If no nominations are received
for an open position prior to a specified date then the
officers may appoint a member upon agreement of the
Sec. 7 - In the event of a vacancy of the
Vice-President, Secretary or Treasurer, the President shall appoint
a member of CCO to the vacant office
until an election is held at the next appointed meeting.
In the event of a vacancy in the office of a President,
the Vice-President shall resume all powers and privileges
of the office of President effective immediately until the
scheduled elections are held.
Duties of Officers: Article III
Sec. 1 - The President shall preside at
all meetings of this club, and conduct them according to
the rules adopted. He/she shall enforce due observance of
this Constitution and By-Laws; decide all questions of
order; sign all official documents adopted by the club,
and perform all other duties pertaining to the office of
Sec. 2 - The Vice-President shall assume
all the duties of the President in his/her absence. In
addition, he/she shall organize club activities, plan and
recommend contests for operating benefits, and advance
club interest and activity as approved by the club.
Sec. 3 - The Secretary shall keep a record
of the proceedings of all meetings, keep a roll of
members, submit membership applications, carry on all
correspondence, read communications at each meeting, and
mail or e-mail written meeting notices to each member. At
the expiration of his/her term he/she shall turn over all
items belonging to the club to his/her successor.
Sec. 4 - The Treasurer shall receive and
receipt for all monies paid to the club; keep an accurate
account of all monies received and expended; pay no bills
without proper authorization (by the club or its officers
constituting a business committee). At the end of each
quarter he/she shall submit an itemized statement of
disbursements and receipts. At the end of his/her term
he/she shall turn over everything in his/her possession
belonging to the club to his/her successor.
Sec. 4 - The Director of Communications bears the
following duties: design, prepare, maintain and update the Club
website; shall maintain, update, and otherwise moderate the Club
e-group and e-mail reflector; and shall advance club interest and
activity as approved by the club.
Meetings - Article IV
The By-Laws shall provide for regular and
special meetings. At meetings, a minimum of one-third of
the membership shall constitute a quorum for the
transaction of business.
Dues: - Article V
The club, by majority vote of those
present at any regular meeting, may levy upon the general
membership such dues or assessments as shall be deemed
necessary for the business of the organization.
Non-payment of such dues or assessments shall be cause for
expulsion from the club within the discretion of the
Membership Assistance: Article VI
The club, through designated Interference,
Public Relations, and Operating Committees may provide
technical advice to members concerning equipment design
and operation to assist in frequency observance, clean
signals, uniform practice, and absence of spurious
radiations from club member-stations. The club may also
maintain a program to foster and guide public relations.
Amendments: - Article VII
This constitution or the By-Laws may be
amended by a two-thirds vote of the total membership.
Proposals for amendments shall be submitted in writing at
a regular meeting and shall be voted on at the next
following regular meeting, provided all members have been
notified by mail of the intent to amend the constitution
and/or By-Laws at said meeting.
Robert's Rules shall govern
1. Secretary. It shall be the duty of the
Secretary to keep the constitution and By-Laws of the club
and have the same with him/her at every meeting. He/she
shall note all amendments, changes and additions on the
constitution and shall permit it to be consulted by
members upon request.
2. Membership. Full membership is open to
licensed amateurs interested in amateur radio contesting (radiosport).
Full membership includes all club privileges as well as
rights to hold a club office and to vote for club
officers. Applications for membership may be submitted at
any time to any Club Officer for consideration.
3. Meetings. Regular meetings shall be
held at the discretion of the Club Executive, and shall be
scheduled so as to meet the formal meetings attendance
requirement as stipulated under the ARRL Club Competition
rules and the CQ Communications Club Competition rules.
Special meetings may be called by the President upon the
written request of any five club members. Notices shall be
sent to members concerning special meetings and the
business to be transacted. Only such business as
designated shall be transacted. Such notices shall be sent
so that they arrive not less than 24 hours before the
4. Dues. A regular monthly assessment of
$NIL per member is hereby assessed in accordance with the
provisions of Article V of the constitution for the
purpose of providing funds for expenses.
5. Interference committee. This committee
may consist of five members (appointed by the club
President). The committee (if deemed necessary and
consequently established) shall direct investigation,
invite proper inquiries, establish technical facts and
testimony and report its results to the club.